BOARD OF TRUSTEES
Laddie H. Lollar Scholarship
Minutes, November 9, 1996

The third annual meeting of the Board of Trustees of the Laddie H. Lollar Scholarship Fund, Phi Delta Sigma Fraternity was called to order by chairperson R.B. Mays in the Conference Room of the DFAB on Saturday, November 9, 1996 at 7:20 a.m.

The meeting was opened with prayer led by Adam Davis. Those present at the meeting were Adam Davis, Michael Leslie, R.B. Mays, Bobby Rutledge, Laddie Lollar (fraternity advisor) and Chet Snyder (fraternity treasurer). John Gam was absent and excused.

R.B. Mays was elected chairman and Michael Leslie was elected secretary. Note: Due to the proposed amendment to the by-laws which will increase the number of trustees, the fraternity has not formally elected trustees for the current term.

The minutes from our November 11, 1995 meeting were amended by correcting the list of scholarship recipients. The list should read as follows:

89 - 90 Ronald Brent Mays
90 - 91 Johnny Austin
91 - 92 Adam Davis and Brad McTigue
92 - 93 Brian Wallace and Michael Leslie (honorary recipient)
93 - 94 Brian Wallace
94 - 95 Tony Kirby
95 - 96 Tony Kirby

In an item of unfinished business, the Board renewed its request that the fraternity consider purchasing a plaque which will list all fraternity scholarship recipients. This plaque could be kept in the advisor's office and displayed at various activities. Bob Rutledge will offer assistance to the fraternity in this matter.

Again, we discussed the continuing need to update the fraternity mailing list. Recent members need to be added and ministers' addresses checked. It was requested that the fraternity appoint a responsible person skilled in computer use to assist in this process. The secretary of this board will oversee the updating of the mailing list, the installation of the database on Dr. Lollar's computer, and the training of Dr. Lollar and the individual named by the fraternity for using the software. The need of a step-by-step written methodology for its use was noted.

It was reported that R.B. Mays, Adam Davis, Dr. Lollar, Chet Snyder, and Patrick Myers worked yesterday on gathering information for the fraternity newsletter which will promote the fraternity and the scholarship. R.B. read the article he had written for the newsletter concerning the scholarship and the work of this Board The following plan of action was reported: Adam will type the newsletter; Michael will proofread it and print labels; R.B. will copy it; and the fraternity will fold, sort, and mail it. The fraternity is requested to make reimbursement for labels and to cover the cost of postage for mailing the newsletter.

Bob Rutledge offered to take care of appreciation cards for those giving to the scholarship. Dr. Lollar noted his own practice of contacting the college development office for the names of donors and agreed to provide Bob with the list.

The constitution was amended by striking the first two paragraphs of Article II (on membership) and substituting in their place the following two paragraphs:

All trustees shall be alumni members of Phi Delta Sigma Fraternity. Three of the trustees shall have received the scholarship and held either the office of treasurer or president. The remaining four trustees shall have two members representing former officers and two members representing former non-officers of the fraternity.

There shall be seven trustees whose terms of office shall be staggered terms of three (3) years each.

This means the fraternity will choose two additional trustees: a former officer for a one year term and a former non-officer for a three year term. The board generated a reference list of some possible trustees. Dr. Lollar will recommend names to the fraternity for election, giving higher consideration to those who will be more likely able and willing to serve and for including those of other ages than the current trustees.

                                                 REFERENCE LIST

                    Officers                                                                    Non-Officers

Don Reeves, Jim Gray, Phil Cross                               Dr. Dan Freeman, Joe Dickey, Gay Mims

Bob S. Miller, Mace Jett, Dave Jesse                          F. Dwight Hamilton, Tony Headrick

The secretary presented the current endowment report on the scholarship from the Board of Stewardship dated October 31, 1996. The listed balance for the scholarship was $16,738.12. It was reported by Dr. Lollar that this amount will be increased by $275 since the fraternity and college had monies to be sent to the Board of Stewardship ($100 and $275 respectively). Adding these amounts to the Board of Stewarship's total puts the scholarship endowment currently at $17,013.12. The endowment is growing. At the end of last year the fund was at approximately $11,382 and at the end of the 1994 year the fund was at approximately $8,500.

We remembered the generous caring of Howard R. Lollar, Dr. Lollar's brother, who provided for a significant gift of $2,464.81 which was given to the scholarship fund from an insurance policy he originally took out in college.

Unless changed, our annual meeting date will be during Homecoming each year, Saturday morning, 7:00 a.m., in the Conference Room of the DFAB. The possibility of a Spring meeting was discussed, but no definite plans made.

The meeting was adjourned at 8:50 a.m. Chet Snyder led us in a closing prayer.